As the end of the year approaches, the Payroll Department encourages you to review your personal information to ensure your W-2 will be accurate. Log into Oracle by Jan. 9 and use the checklist below to ensure your information is up to date.
- After logging into Oracle, click the Personal Information icon on your homepage. From there, click the Personal Details
- Verify your name is spelled correctly.
- Remember that the name in Oracle and on your W-2 must match what is on your Social Security or ITIN documentation.
- Verify your taxpayer ID number (Social Security/ITIN number).
- Click on the triangle to expand the National Identifiers section and review your taxpayer ID. (You will need to click the eye icon to view your actual number.)
- Verify your name is spelled correctly.
Is either of these incorrect? Follow these instructions and Human Resources can update these fields on your behalf.
- Go back one screen to the Personal Information page and then click the Contact Info
- Verify your home address.
Is your address incorrect? Click the pencil/edit icon on the right side of the screen, and after updating your address, click the Submit button.
- Go back to your Oracle homepage and click on the Pay icon and then Document Delivery Preferences.
- Review your W-2 delivery method.
- Active VU employees can opt out of receiving paper W-2 forms by mail and instead access the form electronically through Oracle, which provides enhanced security, earlier access to your W-2 and cost savings for the university. Inactive/former employees will continue to receive paper forms by mail. The IRS requires that an employee specifically acknowledge an agreement to receive their W-2 form online only.
- Review your W-2 delivery method.
To elect to receive your W-2 electronically, click the pencil/edit icon to the right of the W-2 preference. Select Online for Delivery Method, Granted for Online Delivery Consent, and then Save.
Thank you for your attention to this end-of-2023 task. The availability of W-2 forms will be announced later. Those being mailed will be postmarked no later than Jan. 31, 2024.