New timekeeping system coming soon for hourly employees

Vanderbilt University will transform the way hourly employees record and manage time and absences. This summer, Human Resources and Payroll will launch a new timekeeping system that streamlines time entry and approval, increases accuracy and improves the experience for employees and managers. 

After careful consideration and thorough evaluation of our current timekeeping practices, Human Resources and Payroll recognized the need for a more efficient and user-friendly solution. A cross-functional team has selected UKG Ready (Kronos) and has been hard at work to complete the initial setup and system verification. 

“We must ensure that we have the best systems and processes in place to accurately track time and pay our employees. In that spirit, I am encouraged by the benefits our hourly paid staff and students will see from the new system and the impact it will have on our daily operations,” said Vice Chancellor for Administration Eric Kopstain. 

The move to UKG Ready brings a host of benefits and improvements that will greatly enhance day-to-day operations. Here’s a glimpse of what you can expect: 

  • User-friendly interface: The new system will feature an intuitive and easy-to-use interface, ensuring a smooth and effortless experience for employees and managers alike. 
  • Streamlined processes: Time entry and approval will be simplified, reducing administrative burden and facilitating efficient workflows. 
  • Enhanced accuracy: With advanced features and automated mechanisms, the system will ensure heightened accuracy in recording and managing time, minimizing errors and discrepancies. 
  • Mobile accessibility: The new system will be accessible on mobile devices, allowing employees to conveniently manage their time and absences anytime, anywhere. 
  • Robust reporting and analytics: UKG Ready will provide robust reporting capabilities and analytics, empowering leaders with valuable insights and enabling data-driven decision-making. 

The new system is expected to launch at the end of the summer. Further details about the timing of the change and comprehensive training for employees and managers will be communicated in the upcoming months. 

“We are excited about these system enhancements. Transitioning to a new system can be challenging, but we are taking every step to ensure a seamless shift,” said Associate Vice Chancellor and Chief Human Resources Officer Cleo Rucker. “We will provide comprehensive training and support to familiarize staff, students and their managers with the new system and to address any questions or concerns they may have.”