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W-2 forms for 2020 available electronically

Dec. 7, 2020, 8:00 AM

Update your W-2 delivery preference by Jan. 4

Active Vanderbilt University employees can opt out of receiving paper W-2 forms by mail and instead access them electronically through Oracle.

Electronic W-2 forms have several benefits:

  • Enhanced security: The online form is accessed through Oracle using your secure VUNetID and password. Sensitive personal information is not sent through regular mail.
  • Earlier access: Electronic forms are available online sooner than forms sent by mail.
  • Cost savings: Receiving your form electronically saves the expense of envelopes, postage and staff time.

The IRS requires that employees specifically acknowledge an agreement to receive their W-2 forms online only.

To elect to receive your W-2 electronically:

  • Log in to Oracle using your VUNetID and password.
  • Click the Pay icon.
  • Click Document Delivery Preferences.
  • For the W-2 document type, click the Edit ‘pencil’ icon on the right of the screen.
  • Select Online for Delivery Method and Granted for Online Delivery Consent. Then click Save.

The election period is now open for you to opt out of receiving a paper W-2. Your choice will continue to apply in future tax years.

All active employees should review and confirm or update their mailing addresses in Oracle:

  1. Go to: Me
  2. Personal Information
  3. Contact Info
  4. Edit (if necessary)
  5. Save & Close
  6. Sign Out

Inactive or former employees will continue to receive paper forms by mail.

The distribution date for paper W-2 forms will be announced at a later date; however, paper W-2 forms will be postmarked no later than Jan. 31, 2021.

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