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Reminder: Purchase requisition process moves to eProcurement May 5

Apr. 29, 2014, 4:27 PM

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Based on the success of the September 2013 eProcurement upgrade, the university is eliminating the paper purchase requisition process effective Monday, May 5.

Starting May 5, all purchase requisitions must be submitted using eProcurement. All paper requisitions received after May 5 will be returned to the originating departments with instructions to resubmit through eProcurement. Departments ordering clinical supplies should continue to initiate their orders through Pathways Materials Management, or PMM. Check requests and 1180 internal transactions are not affected by this change.

“We’ve learned since we upgraded eProcurement in September that the system is capable of supporting all of the university’s requisitioning needs,” Chuck Nicholas, director of Procurement Services, said. “As a result, we’re replacing the inefficient and more time-consuming paper requisition process with this online solution, which has the added benefit of contributing to the university’s sustainability goals.”

Online training for eProcurement is available at the Learning Exchange. This online training includes a mix of general overview lessons plus unique lessons for each special requisition type, including capital, blanket, service maintenance, sub-contract, lease and professional services.

If you have questions regarding which eProcurement requisition type to use, you may:

  • Email your questions to purchasequestion@vanderbilt.edu;
  • Call the Procurement Hotline at 875-EPRO (3776); or
  • Call the primary purchasing agent for the commodity of goods/services to be ordered.

Your VUNetID and ePassword are required to log in to the Learning Exchange. After you have logged into the Learning Exchange, enter “Online eProcurement Training” in the Find a Course search tool.

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