Move-In is an exciting time for all students, and preparations are underway to welcome them back for the new academic year. The 2025 schedule and details below can help ensure a successful Move-In.
>> More Information on Move-In 2025
NEW INTERNATIONAL STUDENT MOVE-IN, Aug. 11–13
Incoming international student Move-In is scheduled for Aug. 11–13. All incoming first-year international students are required to participate in International Student Orientation, which begins on Thursday, Aug. 14. U.S. citizens living abroad who opt to participate in International Student Orientation are permitted to move in between Monday, Aug. 11, and Wednesday, Aug. 13.
International Student Orientation is optional for incoming international transfer students. International transfer students who are signed up to attend and are residing in on-campus housing are scheduled to move in on Wednesday, Aug. 13. Students who do not sign up to participate should plan to move in during scheduled transfer student Move-In on Friday, Aug. 15.
Students have been provided with specific room assignments and schedule information from housing@vanderbilt.edu.
International student Move-In times will range from 8 a.m. until midnight at The Ingram Commons Center.
Students should activate their Mobile Commodore Card before coming to campus, because it is needed to access the residence halls. Instructions for activation are available online.
NEW TRANSFER STUDENT MOVE-IN , Friday, Aug. 15
Transfer student Move-In is scheduled for Aug. 15.
Students have been provided with a specific room assignment and schedule. Move-in times will range from 1 p.m. to 3:30 p.m., and students should report to the check-in location at their specific move-in time.
Students should activate their Mobile Commodore Card before arriving on campus, because it is needed to access the residence halls. Instructions for activation are available online.
More incoming transfer student housing information is available online. A map, which includes the location for key pickup, is also online.
FIRST-YEAR STUDENT MOVE-IN, Saturday, Aug. 16
First-year student Move-In is scheduled for Aug. 16.
Students have been emailed their room assignment information and a specific time between 7 a.m. and noon. In addition, first-year students received a packet of materials in the mail in early August that includes items for Move-In: a designated house rearview mirror hangtag, a key release card and a star sticker (used if you plan to arrive by rideshare, taxi or shuttle). Students should bring these items with them; if students do not have their hangtag and key release card, staff will provide them in the staging areas upon arrival.
To provide a positive and efficient Move-In experience, Housing and Residential Experience carefully manages the process; it is extremely important to follow the directions below. DO NOT report directly to your assigned house. As you arrive on The Ingram Commons, all vehicles will be directed to designated staging areas where room keys are distributed, and vehicles are held until escorted to the houses for unloading.
- Please report to your staging area at least 15 minutes before your assigned move-in time.
- All staging areas are accessed from Edgehill Avenue.
- As you approach The Ingram Commons, signs and staff will help you get where you need to go; please follow the posted signs and NOT GPS directions as you approach campus.
- Note: If you are arriving to campus from 31st Avenue South/Blakemore Avenue/Wedgewood Avenue, there is NO access to the staging areas from 18th Avenue South; all vehicles arriving from this direction should approach the staging areas from 16th Avenue South.
- MAP: Route to Staging Areas
- Once at the staging area, you will be issued your room key.
- Be sure to have your completed key release card with you. If you forget your card, one can be provided in the staging area.
- Do NOT leave your staging area without your room key.
- After receiving your room key, you will be escorted to your house to unload your vehicle.
- Please work with the student volunteer Move Crew to unload your vehicle as quickly and safely as possible. The driver MUST remain with the vehicle.
- If you are arriving at the staging area by rideshare, taxi or shuttle, please put the star sticker you got with your mailed housing packet over the driver information on your hangtag. Rideshare hangtag example.
- Once your vehicle is unloaded, the driver will be directed to long-term parking in Terrace Place Garage.
- Shuttles will provide transport from the garage back to The Ingram Commons.
Students should activate their Mobile Commodore Card before arriving on campus, because it is needed to access the residence halls. Instructions for activation are available online.
Package information can be found on the Mail Services website.
CONTINUING UPPER-DIVISION STUDENTS, Sunday, Aug. 17
Upper-division residence halls open on Aug. 17.
All unloading zones have a 30-minute limit. Students must move their vehicles to designated student parking immediately after unloading. Students are encouraged to review the campus maps on the Housing website for traffic patterns and unloading areas. Carts are available for moving assistance and should be returned immediately after use.
- Residence Hall Residents: Upon arrival to campus, please report to your designated area front desk to check in and pick up your room key. All students are required to pick up their room key. Area desk locations are online.
- Greek House Residents: Greek houses open on Aug. 15. To get your room code, please call Greek Life at 615-322-2048 with your room number when you arrive. Students arriving after close of business should contact Kristin Torrey, director of Greek Life, before arriving to make arrangements.
- If you plan to arrive on campus after Wednesday, Aug. 20, please email Housing with your anticipated arrival date.
Students should activate their Mobile Commodore Card before arriving on campus, because it is needed to access the residence halls. Instructions for activation are available online. If you have lost your Commodore Card or do not own a smartphone/have a compatible device, please contact the Card Office at 615-322-2273 or commodorecard@vanderbilt.edu. Commodore Cards are required for entry into all residence halls.
Mail Services information, including package pickup, is on their website.
