Starting Nov. 4, Vanderbilt IT will roll out new retention and storage policies that will affect users of Microsoft services across the university.
Key Changes:
- Microsoft Teams Chat Retention
- All chat messages will be automatically deleted after 30 days.
- This applies to one-to-one, group and meeting chats.
- There will be no changes to messages in Teams channels.
- OneDrive Storage Limits
- Limits for faculty and staff, active students: 250 GB cap
- Limits for affiliates (including VUMC-employed faculty and staff with VUnetIDs), contractors and other account holders: 50 GB cap
- Vanderbilt offers several storage options to meet academic, research and administrative needs. Get more information about the storage options available.
- Microsoft Exchange/Outlook Email Changes
- For current staff, graduate students and affiliates: Items in “Deleted Items” folder will be purged after 90 days.
- No change for faculty
- No change for undergraduate students using Gmail
- Changes for additional email populations including faculty and shared exchange mailboxes are still under review.
Upcoming Changes
In spring 2025, all emails older than seven years will be purged from Microsoft Exchange/Outlook . This will apply to all folders within the mailbox, including online archives.
Resources
