Shipping items for student move-in? Follow this guidance

Vanderbilt Mail Services is working to ensure a smooth transition for both first-year and returning students ahead of move-in for the 2022-23 academic year. In an effort to streamline the package shipping and distribution process, a number of enhancements have been planned to assist students and parents with move-in.

Mail Services recommends shipping packages for Move-In Weekend via UPS Ground or FedEx Ground, although other carriers will be accepted. Students are asked not to ship packages prior to Friday, Aug. 5. You will receive an email for each package received in your name along with a tracking number.

For first-year students moving in on Saturday, Aug. 20, packages will be placed in one of three tents, conveniently located on The Martha Rivers Ingram Commons. Packages will be sorted according to residence hall and can be picked up at the following locations:

  • Murray, Sutherland and Crawford houses – Upper Quad tent
  • Hank Ingram, Stambaugh and Gillette houses – Lower Quad tent
  • East, West, North and Memorial houses – Wyatt Lawn tent

Signage will be posted to direct students to the appropriate tent. Package tents will be open Saturday, Aug. 20, from 7 a.m. to 4 p.m., and a limited number of hand trucks will be available. Students must present their Commodore Card or mobile Commodore card to claim packages.

To further expedite move-in, Mail Services is partnering with the Office of Housing and Residential Experience to enhance the move-in process by placing some packages directly in students’ rooms prior to arrival. Packages received between Aug. 8–11 will be eligible for in-room delivery. Packages not in student rooms can be picked up from the package tents.

Upper-division students may start shipping packages to campus on Aug. 5, and those packages can be picked up at either the Station B Post Office in Rand Hall or the temporary location at the Student Life Center garage. Upper-division students will receive an email for each package delivered in their name, including the tracking number and pickup location.

A detailed list of action items and best practices can be found on the Mail Services website.