Plan ahead for updates to Oracle Cloud Aug. 20-21

Vanderbilt’s Oracle Cloud environment will undergo its next quarterly upgrade the weekend of Aug. 20-21. This update will include an enhanced staff onboarding experience through the Journeys module.

Scheduled downtime begins at 9 p.m. on Friday, Aug. 20

This quarterly update is scheduled to begin on Friday, Aug. 20, at 9 p.m. and end on Saturday, Aug. 21. Please plan ahead for this period when the system will be unavailable.

A downtime notice will be displayed on the SkyVU website while the update is underway and will be removed when complete and the system is available to all users.

Journeys icon Oracle CloudIn this update: Enhanced staff onboarding experience through Journeys

Following this update, new staff and their managers will see onboarding activities through the Journeys module, which replaces the current Onboarding module. The Journeys module automatically provides new staff with a list of key activities to complete, such as adding emergency contacts, completing tax documentation and adding a bank account for payroll direct deposit, along with links to access these activities directly in Oracle.

Submit and approve biweekly time cards before 9 p.m. on Friday, Aug. 20

Biweekly employees and student workers should always submit their time cards, and their managers take action to approve those time cards, as soon as work is completed on the second Friday of the biweekly period, unless they will be working over the weekend.  This is particularly important on Friday, Aug. 20, as the system will not be available during the maintenance period.

If you will be working over the weekend, please ensure your time card is submitted as soon as possible after you finish working and approved by your manager(s) before noon on Monday, Aug. 23.

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