Review your personal information in preparation for W-2s

As the end of the year approaches, the Payroll Department encourages you to review your personal information to ensure your W-2 form will be accurate. Log in to Oracle by Jan. 4 and use the below checklist to ensure your data is up to date.

  1. After logging into Oracle, click the Personal Information icon on your homepage. From there, click the Personal Details

☐ Verify that your name is spelled correctly.

Remember that the name in Oracle and on your W-2 must match what is on your social security or ITIN documentation.

☐ Verify your taxpayer ID number (social security/ITIN number).

Click on the triangle to expand the National Identifiers section and review your taxpayer ID. (You will need to click the “eye” icon to view your actual number.)

Are either of these not right? Follow the instructions on this form, and Human Resources can update these fields on your behalf.

  1. Go back one screen to the Personal Info page, then click the Contact Info

☐ Verify that your home address is up to date

Is your address incorrect? Click the pencil/edit icon on the right of the screen, and after updating your address, click the Submit button.

  1. Go back to your Oracle homepage and click on the Pay icon and then Document Delivery Preferences.

☐ Review your W-2 delivery method.

Active VU employees can opt out of receiving paper W-2 forms by mail and instead access them electronically through Oracle, which allows for enhanced security, earlier access to your W-2 and cost savings to the University. Inactive/former employees will continue to receive paper forms by mail. The IRS requires that an employee specifically acknowledge an agreement to receive their W-2 form online only.

To elect to receive your W-2 electronically, click the pencil/edit icon to the right of the W-2 preference. SelectOnline for Delivery Method, Granted for Online Delivery Consent, and Save.  

Thank you for helping the end of 2020 run smoothly. The availability of W-2 forms will be announced at a later date, but those mailed will be postmarked no later than Jan. 31, 2021.