Active Vanderbilt University employees can opt out of receiving paper W-2 forms by mail and instead access them electronically through Oracle.
Electronic W-2 forms have several benefits:
- Enhanced security: the online form is accessed through Oracle using your secure VUNetID and password. Sensitive personal information like your social security number (which is on the W-2) is not sent through regular mail.
- Earlier access: electronic forms are available online sooner than forms sent by mail.
- Cost savings: receiving your form electronically saves the expense of envelopes, postage, and staff time.
The IRS requires that an employee specifically acknowledge an agreement to receive their W-2 form online only.
To elect to receive your W-2 electronically:
- Log into Oracle using your VUNetID and password
- Click the Pay icon
- Click Document Delivery Preferences
- For the W-2 document type, click the edit ‘pencil’ icon on the right of the screen
- Select Online for Delivery Method and Granted for Online Delivery Consent. Then click save.
The election period is now open for you to opt out of receiving paper a paper W-2. Your choice will continue to apply in future tax years.
All active employees should review and confirm or update their mailing addresses in Oracle:
Me -> Personal Information -> Contact Info -> Edit (if necessary) -> Save & Close -> Sign Out
Inactive or former employees will continue to receive paper forms by mail.
The distribution date for paper W-2 forms will be announced at a later date, but will be postmarked no later than Jan. 31, 2020.