Beginning with the biweekly period starting Oct. 18 and the weekly period starting Oct. 19, the process for recording second shift, third shift and holiday premiums and for reporting worked holidays has been simplified.
As a result, eligible employees will now only need to create one time entry when working a second shift, third shift and/or holiday in order to receive both their regular pay and any applicable premium.
Instructions and training
Two new articles are available in the Oracle Cloud My Knowledge app that provide users with instructions and examples of the updated process. (Note: Remember to sign in to Oracle via Company Single Sign-On):
- Reporting time eligible to receive a shift differential
- Reporting time for University Official Holidays
The following resources for creating and submitting time cards are also available:
- Reference guide: Click here to download the step-by-step guide for creating and submitting a time card.
- In-system training: An online step-by-step training guide for creating and submitting a time card is also available within the Oracle Help Center. In addition, users may access training for creating and submitting their biweekly time cards in the online Oracle Cloud: Training for Vanderbilt Employees online course.
Reminder: Manager approvals for Oct. 18–31 biweekly time cards are due before noon on Monday, Nov. 2.
The payroll calendar and related deadlines are not impacted by the update to the time entry process.
Biweekly employees and student workers are reminded they should always submit their time cards for manager review and approval as soon as they finish working during each biweekly period. Managers should review and take action on time cards immediately upon receipt, as all managers must complete approvals before noon on the Monday following the biweekly period end date.