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Jun. 1, 2017, 11:00 AM
For 10 weeks—June 9 through Aug. 11—the university’s standard operating hours will be 8 a.m. to 5 p.m. Monday through Thursday and 8 a.m. to noon on Fridays. Units whose operating needs allow this may close their offices at noon on Fridays during this time.
If they can be off on Friday afternoons, staff should work with their managers to flex their work schedules. Some options include:
The plan does not provide additional paid time off; instead, the plan offers increased flexibility for staff with possible alternative summer schedules.
No. We recognize that for some campus units, Fridays are as busy as any other day during the summer. Some offices, programs and research labs must still work at full strength.
The summer schedule does give managers permission to close early on Fridays if business requirements allow. Units are encouraged to avoid scheduling meetings or activities on Friday afternoons during the summer, if at all possible.
The current exempt time off system allows salaried professional staff to report paid time off only in full-day increments. When the Oracle system goes live on Jan. 1, 2018, the plan is to allow half-day reporting for exempt staff. For the time being, exempt staff should just arrange with their managers the best way to accomplish their week’s responsibilities, and report a PTO day when they’ve taken off the equivalent of a day’s time.
Since this isn’t additional paid time off— rather, it is just the opportunity to flex your schedule if possible during the workweek—there is no paid time for you to “save up.” If your office or work unit is one that decides it can close or operate with skeleton staffing on Friday afternoons, non-exempt (hourly paid) staff should not work that time without express supervisor permission.
Having a standard summer schedule allows all of us to know what to generally expect about others’ availability.
Some work units will still have to be open and staffed on Friday afternoons even if it’s outside of the summer schedule hours. For example, VU Public Safety, various research labs and staff in the Child and Family Centers must still be working and able to provide services to campus even during hours that the campus might not otherwise generally be considered open. The university also runs camps and conferences during the summer that must be staffed, and many staff in the finance areas are busy closing out the fiscal year. Staff who work in such areas will still need to follow their assigned schedules.
While you can discuss with your manager other flexible arrangements for your workweek, the purpose of this program is to have a common schedule of regular business operations for the campus where activity is generally understood to be quieter on Friday afternoons during the summer.
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