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Travel system to debut in July

Posted on Tuesday, May. 28, 2013 — 3:13 PM

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Vanderbilt’s new travel system, which will offer faculty and staff traveling on university business a better, faster way to book and manage travel and handle expenses for trips, is slated for rollout on July 30. The travel system is one of the first projects being implemented as part of the university’s IT transformation initiative.

We are truly excited about introducing world-class technology for travel and employee reimbursements to the institution,” said Jeremy Williams, who leads Vanderbilt’s Travel and Payment Cards team.

Concur, Vanderbilt’s new travel and expense system, will feature a user-friendly online booking process, which includes access to Southwest flights among other carriers, an improved expense reporting process and a faster reimbursement cycle. The goal is to provide a best-in-class travel experience for faculty and staff.

Polk Corporate Travel Management will serve as Vanderbilt’s partner for travel fulfillment. Polk CTM and Concur both have long, successful records for managing business travel and count a number of academic institutions among their clients. Travelers with special requests or emergency needs also will receive assistance more quickly under the new partnerships.

Information sessions for users are being scheduled, and Web-based training modules will be available. Faculty and staff who would like further training beyond the modules can take advantage of classroom sessions.

The travel website has been updated with a new design. Its URL is the same as the current website: www.vanderbilt.edu/travel. Questions about travel may be directed to the travel team at travel@vanderbilt.edu. No changes are needed for employee trips already booked through Frosch, Vanderbilt’s current travel management company.

Contact: Travel and Payment Card Office
travel@vanderbilt.edu


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